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Compliance infrastructure for regulated care organizations

AI That Understands Your Policies, Your Frameworks, And Your Regulatory Risk

TetraCare replaces fragmented binders, spreadsheets, and external consultants with a single system for defensible, audit-ready compliance.

Starting From Scratch? Start With Architecture

The Compliance Systems Architecture Program (CSAP) is a structured 60-90 day engagement that engineers your compliance foundation before platform deployment. For organizations with fragmented, legacy, or inconsistent documentation, architecture comes first.

Learn About CSAP

Most organizations begin with architecture before automation.

Choose The Plan That Fits Your Regulatory Reality.

Starter

For small organizations getting compliance under control.

Designed for single-site or early-stage programs that need a reliable source of truth for policies and procedures.

$499/month

This plan includes:

  • TetraCare AI Assistant (Admin Portal)
  • Policy and SOP Q&A using your internal documents
  • Document upload, indexing, and search
  • AI-assisted document creation (limited)
  • Basic audit trail (who accessed what, when)
  • Role-based access control
  • Email support

Frameworks:

  • Up to 1 regulatory framework.

Optional add-on:

  • Frontline Mobile Assistant (+$5/staff/month).

Best for:

  • 10–50 staff
  • 1–2 locations
  • Early audit or licensing preparation
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Professional

For organizations that must prove compliance, not assume it.

Built for multi-site agencies preparing for audits, inspections, accreditation, or funder reviews.

$1,500/month

Everything in Starter, plus:

  • Includes Frontline Mobile for your entire team—no per-staff fees
  • Compliance Scan Engine with control-level evaluation
  • Evidence mapping and gap analysis
  • Confidence scoring per control
  • AI-generated remediation guidance
  • Full document lifecycle management (drafts, approvals, version history)
  • Organization-specific terminology enforcement
  • Advanced audit trail (defensible and reviewable)
  • Priority support

Frameworks:

  • Up to 3 enabled frameworks (e.g., MCFD + CARF + WorkSafeBC).

Best for:

  • 50–250 staff
  • Multiple sites or programs
  • Ongoing regulatory oversight

Enterprise

For complex, high-risk, or multi-jurisdiction organizations.

Designed for organizations where compliance is critical and failure carries regulatory or reputational risk.

Custom

Everything in Professional, plus:

  • Frontline Mobile with offline support
  • Unlimited regulatory frameworks
  • Cross-framework mapping (see overlapping requirements)
  • Executive compliance dashboards
  • Advanced evidence modes (attestations, logs, photos, inspections)
  • Custom approval workflows
  • Single Sign-On (SSO)
  • Dedicated onboarding and success manager
  • SLA-backed support
  • Data residency guarantees
  • API access

Best for:

  • 250+ staff
  • Multiple jurisdictions or provinces
  • Accreditation-driven organizations (CARF, Accreditation Canada)

Optional Add-Ons

Discover add-ons that enhance your experience with tailored features. They allow you to personalize your journey.

Frontline Mobile Assistant (Starter only)

+$5-$10

per staff/month

Give frontline workers instant, role-appropriate answers without calling supervisors.

  • Mobile-first AI assistant
  • Role-based guidance for individuals
  • Location-based access control

Note: Included at no extra cost in Professional and Enterprise plans

Regulatory Framework Packs

+$300-$500

per framework/month

Add additional standards as your regulatory scope continues to grow, adapting to new challenges and requirements.

  • CSA Z8001 (Psychological Health & Safety)
  • Accreditation Canada (Qmentum)
  • Indigenous Health Standards (IHS overlay)
  • CCALA (Community Care and Assisted Living Act)
Why organizations choose TetraCare
TetraCare stands out for its innovative solutions and support. It boosts efficiency with customizable features.

Built for regulated care settings

Designed specifically for residential care, youth services, aging care, and behavioral health—not generic enterprise software retrofitted to your world.

Your whole team, on the same page

From the admin office to the front line—everyone gets instant, role-appropriate answers from the same trusted source, ensuring efficiency in communication.

Defensible by design

Every answer, score, and document is fully auditable and traceable. When an inspector asks, "how do you know?", you confidently have the receipts.

Scales with complexity

Easily add frameworks, sites, programs, and staff without rebuilding your entire compliance infrastructure from scratch, ensuring efficiency.

Feature Comparison Table

For use in pricing page design — full side-by-side comparison.

Pricing

Monthly Price

  • Starter$499
  • Professional$1,500
  • EnterpriseCustom

Annual Price (per month)

  • Starter$449
  • Professional$1,350
  • EnterpriseCustom
Usage Limits

Users

  • Starter25
  • Professional250
  • EnterpriseUnlimited

AI Queries Per Month

  • Starter500
  • Professional2,000
  • EnterpriseUnlimited*

Documents Stored

  • Starter250
  • Professional2,500
  • EnterpriseUnlimited

Compliance Scans/Month

  • Starter1
  • Professional4
  • EnterpriseUnlimited

AI Doc Creates/Month

  • Starter5
  • Professional20
  • EnterpriseUnlimited

AI Doc Updates/Month

  • Starter10
  • Professional50
  • EnterpriseUnlimited

Evidence Items

  • Starter500
  • Professional5,000
  • EnterpriseUnlimited
AI Assistant

Admin Portal AI Assistant

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Policy & SOP Q&A (internal documents)

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Frontline Mobile

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Organization-specific terminology

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck
Document Management

Document upload & indexing

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Structured document search

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

AI-assisted document creation

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Full document lifecycle management

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Custom approval workflows

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck
Compliance Scan Engine

Control-level compliance evaluation

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Evidence mapping & gap analysis

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Confidence scoring per control

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

AI-generated remediation guidance

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Cross-framework control mapping

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck
Regulatory Frameworks

Frameworks

  • Starter1
  • ProfessionalUp to 3
  • EnterpriseUnlimited

Additional framework packs

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck
Evidence & Audit Trail

Basic audit trail (access visibility)

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Advanced defensible audit trail

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Advanced evidence modes (attestations, logs)

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck
Reporting & Oversight

Executive compliance dashboards

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Risk exposure mapping

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck
Access & Security

Role-based access control

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Single Sign-On (SSO)

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Data residency guarantees

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

API access

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck
Support & Onboarding

Email support

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Priority support

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

Dedicated onboarding & success manager

  • StarterCheck
  • ProfessionalCheck
  • EnterpriseCheck

* Enterprise AI query limits are subject to fair use. Contact us for details.

What You Need To Know More

Everything you need to know about running your compliance properly.

Yes, we support bulk import of PDF, Word, CSV, XLS, and text documents to get your knowledge base started immediately.

Not Sure Which Plan Fits?

Every organization begins with a structured readiness review. We'll evaluate your governance environment and recommend the right pathway — architecture, platform, or both.

TetraCare dashboard on desktop and AI assistant on mobile